Organize Digital Assets

If you are just beginning the discovery process to identify a solution for your digital asset management needs, you will find that early in that process you will need to define the scope of your assets. The scope of your assets includes elements such as the number of files, amount of storage space required and the types of files. Just as important though is defining the process you will use to "Get Organized!" Some key questions may include:

• How will you gather and consolidate files?
• How will they be organized and tagged with keywords?
• How will you maintain this resource as new files are supplied from photographers and agencies as well as stock photos and videos?

Getting from "here to there"

Most organizations that are exploring digital asset management solutions have files on CD’s and various file servers, every folder may be organized differently or not organized at all. There are frequently duplicate files and file variations as well as missing and inconsistent meta data.

The goal of digital asset management is to have all files organized in a single location. Ideally keywords are permanently embedded in the actual file and there is a workflow, standards and tools in place to stay organized.

Get Organized With Honeycomb Archive

If you have thousands of digital assets that are completely disorganized you’re likely overwhelmed. It is overwhelming because it is nearly impossible to cross-compare thousands of files, identify file resolution and image name versions, eliminate duplicate files when they are named differently or identify files that are different but have the same name.

In order to bring "order" to such a mess it is necessary to either apply many work hours to the task OR utilize a variety of image organization tools that can make sense of the process. We utilize a proprietary process that allows us to identify and eliminate duplicate files, resolve issues with business rules, convert files into consistent file formats, apply captions, keywords, descriptions and other meta data and return those assets to you in a manner that will be acceptable to most modern digital asset management systems.

To speak with one of our digital asset management experts call us today or contact us.